Terms and Conditions

Booking conditions Bazaar of Ideas

1. These booking conditions apply to all events in the BAZAAR and/or public areas of The Student Hotel.
2. You can change your catering order no later than 3 working days prior to your meeting.
3. An option on one of our areas is valid for 48 hours. After 48 hours we will contact you to either confirm or cancel your booking. If we do not get a response the booking will be cancelled.
4. It is possible to make changes to your booking up to 2 working days prior to your meeting. Though these changes cannot be guaranteed, only after confirmation from Bazaar of Ideas.
5. The Student Hotel has a payment term of 30 days.
6. In all cases when above terms do not apply, the conditions of the Uniform Conditions of the Event Industry apply.

General conditions for cancellations

1. A cancellation is only valid in writing and when it has a date mark on it. No claims can arise from a verbal cancellation. The date of cancellation is marked on the day that the cancellation is received. The total amount of the reservation is based on the most recent confirmation of the event and this is the amount to be paid by the client.
2. These cancellation terms are applicable to the following various cancellations:
when the entire event is cancelled; when facilities of the event are cancelled, such as meals, break-out rooms; when the timeframe of the event is shortened and this reduces the total event costs; decline of amount of guests; when the entire event is rescheduled to a new date.
3. When cancelling a confirmed booking less than 3 working days prior to the event, 100% of all costs (meeting room hire, AV equipment and catering) will be charged.
4. When cancelling a confirmed booking 3 to 5 working days prior to the event, 50% of all costs (meeting room hire, AV equipment and catering) will be charged.
5. When cancelling a confirmed booking 5 to 10 working days prior to the event, 25% of all costs (meeting room hire, AV equipment and catering) will be charged.
6. When cancelling a confirmed booking more than 10 days prior to the event, no costs will be charged.